VISA APPLICATIONS

Fees

All fees are available in the ‘Consular Fees’ section. Kindly note that Visa Fees are excluding a N$-60/- fee (per application) that is paid towards the Indian Community Welfare Fund (ICWF).

Regular/paper based visa

Please note that all applicants have to fill in a regular/paper visa application form online.

S –Single Entry
D – Double Entry
M – Multiple entry

Types of Visas and documents required

STUDENT VISA (fee: N$1520/-)

Issued for the duration of the academic course of study or for a period of five years whichever is less, on the basis of firm letters of admission from universities/recognized colleges or educational institutions in India. Change of purpose and institutions are not permissible.  A student visa is granted to an individual who produces proof of admission to a full-time course in a recognized educational institution in India.

For school education, for higher education, provisional student visa for short term courses and for those coming under Student Exchange Programme.

For studies in Yoga, vedic culture and Indian systems of music and dance and for Buddhist studies. For Theological studies and for Missionary students.

For research scholars, visiting research faculty, research scholar on bilateral exchange programme, members of botanical scientific anthropological etc. expeditions.

For those coming for internship in India.

Note:

1.         No student visa will be issued if it is sponsored by franchise Educational Institutes running off-campus centres, Study Centres of Open Universities offering distance learning programmes, Educational Institutions running “outreach” programmes and offering courses without any statutory sanction from regulatory authorities.

2.         Student visa will not be issued for pursuing ‘Short Term Courses’ which are not recognized.

3.         List of recognized institutions are available here: https://www.ugc.gov.in/. Further, a list of institutes approved by All India Council for Technical Education (AICTE) is available on their website www.aicte-india.org.

 
Documents required:

Properly filled up online application form with uploaded photo and signatures

2 recent passport photos in the size 2 inches x 2 inches (51mm x 51mm)

Original passport

Passport copy

Proof of address in Namibia

Admission letter from University

NQA Accreditation

Travel insurance

Declaration under oath of the person paying for fees stating that they are responsible for fees

Payment receipt from the University

3 months latest bank statements until date of application & passport copy of the person paying for fees

Letter from the person paying for fees addressed to the High Commission of India, Windhoek stating that they will be responsible to pay for all the fees of the student (state tuition, accommodation etc.)

Student visa undertaking - a letter by the student stating the student's full name, passport number, purpose of visa and institution

All student visa applicants are required to register on the Study In India portal as it is necessary for the student visa process. Register here: https://www.studyinindia.gov.in/ - once you have completed and submitted the registration, kindly print it out and bring it along with all other documents.

     
TOURIST VISA (fee: N$1900/- for 1 years; N$3800/- for up to 5 years/M)

Given for up to 1 to 5 years. The applicant is required to produce/submit documents in proof of his financial standing. Grant of 5 years tourist visa: the continuous stay during each visit shall not exceed 90 days

Documents required:

Properly filled up online application form with uploaded photo and signatures

2 recent passport photos in the size 2 inches x 2 inches (51mm x 51mm)

Original passport

Passport copy

Proof of address in Namibia

3 months latest bank statements until date

Proof of accommodation or confirmed/tentative booking in India

If someone is inviting you to stay with them in India, an invitation letter from them is required along with their passport copy and proof of residence in India

Confirmed/tentative return flight ticket

Confirmed/tentative travel insurance

ENTRY VISA (fee: N$1520/- for 6 months; N$2280/- for 1 year/M; N$3800/- for 5 years/M)
Issued to foreign nationals going to India for training or competitions (Educational or Athletic purpose).

Documents required:

Properly filled up online application form with uploaded photo and signatures

2 recent passport photos in the size 2 inches x 2 inches (51mm x 51mm)

Original passport

Passport copy

Proof of address in Namibia

3 months latest bank statements until date

Proof of accommodation or confirmed/tentative booking in India

Confirmed/tentative return flight ticket

Travel insurance

Invitation letter from the host inviting you to India

Letter must be provided if the host will be paying for all your expenses

Confirmed/tentative return flight ticket

 

BUSINESS VISA (fee: N$2280/- for 1 years; N$4750/- for 5 years/M)

Valid for one or more years with multiple entries. Business Visa is granted to a foreign national who wants to visit India to establish an industrial/business venture or to explore possibilities to set up industrial/business venture, or wants to purchase/sell industrial products in India. The applicant is a person of assured financial standing and expertise in the field of the intended business. The applicant is not visiting India for the business of money-lending or petty-trading, or for a full time employment in India involving payment of salary in India etc.

The facility of Business Visa is also extended to senior executives of firms, experts, tour conductors and travel agents, etc., visiting India in connection with work related to projects of national importance, including those undertaken by public sector undertakings, and conducting business tours of foreigners or business relating to it, etc. A foreign national will have to comply with some other requirements, a minimum stay of 2 years in Namibia is required.

Documents required:

JOURNALIST VISA (fee: N$1520/- up to 6 months Single Entry)

Issued to professional journalists and photographers, editors, news correspondent working for an association or a company engaged in the print/electronic media for visiting India. A journalist visa can be issued for up to three months stay in India. Family members of the journalist may be issued an Entry visa.

Documents required:

MEDICAL & MEDICAL ATTENDENT VISA (fee: N$1520/- for 6 months; N$2280/- for 1 year/M)
Issued to persons traveling to India for medical treatment in established/recognized hospitals, medical centres.

Documents required:

     
CONFERENCE/SEMINAR VISA (fee: N$1520/-)

Issued for attending conferences /seminars/ meetings in India. A letter of invitation from the organiser of the Conference is to be submitted along with the visa application. Delegates coming to attend conferences may combine tourism with attending conferences.

Documents required:

     
EMPLOYMENT VISA (fee: N$2280/- for 6 months; N$3800/- for 1 year/M; N$5700/- for 5 years/M)

Issued to skilled and qualified professionals or persons who are engaged or appointed by companies, organisations, economic undertakings as technicians, technical experts, senior executives etc. Applicants are required to submit proof of contract/employment/engagement of foreign nationals by the company or organization.

Documents required:

INTERN VISA (fee: N$1520/- for 1 year/S/M)

Persons traveling to India to pursue internship in Indian companies, educational Institutions etc.

TRANSIT VISA (fee: N$380/- for 15 days for Single or Double Entry)

Issued for a maximum period of 15-days with single/double entry facilities to bona fide transit passengers only, which sole purpose is to enabling him/her to travel through India to a destination outside India.

Documents Required:

     
FILM VISA (fee: N$2280/- for 1 year/M)

Film Visa will be issued to cast and crew members of international productions and official co-productions shooting a Feature Film, TV / Web commercial show / series and TV / Web Reality show / series. The permission for shooting these categories of production is granted by the Ministry of Information and Broadcasting (MoI&B), Government of India. The proposals are accepted and processed by the Film Facilitation Office (FFO). The application is to be submitted online on www.ffo.gov.in. The detailed step by step guide is available on the website. For further assistance please write to ffo@nfdcindia.com.

Permission for documentaries, music videos, advertising films etc. are to be processed through the XP Division, MEA. The cast and crew for such projects would be eligible for ‘J’ visa.

After the shooting permission has been granted by the MoI&B, the cast and crew members of the approved project are required to apply for Film Visa.

Step 1 - Apply online on www.indianvisaonline.gov.in
Step 2 – Submit the required documents to High Commission of India, Windhoek.

Checklist of documents to be submitted for Film Visa:

     
VISA FOR PROJECTS (fee: N$2280/- for 6 months S/M; N$3800 for 1 year/M; N$5700 for 5 years/M)

(please contact the office): It is valid for up to 6 months to 5 years single/multiple entry. Research project work, secure admission to a recognized/reputed institution from Ministy of Human Resource Development, and evidence of financial resources, details of previous visit(if any) etc. with original letter of the admission from the Indian institutions etc.

VISA FOR RESEARCH (fee: N$1520/- for 6 months S/M; N$2280 for 1 year/M; N$3800 for 5 years/M)

(please contact the office): It is valid for up to 6 months to 5 years single/multiple entry. Research project work, secure admission to a recognized/reputed institution from Ministry of Human Resource Development, and evidence of financial resources, details of previous visit (if any) etc. with original letter of the admission from the Indian institutions etc.

VISA TO MOUNTAINEERING (fee: N$1520 /- for 6 months/S/M; N$2280/- for 1 year/M)

(please contact the office): The Indian Mountaineering Foundation(IMF) coordinates all arrangements for all mountaineering expeditions. All requests for it should be addressed to IMF, at least 4 months in advance, they will get the approval and only after they will authorize the Missions to grant visa to the members, for up to 6 months to 1 year (single /multiple entry).

VISA TO MISSIONARIES (fee: N$1520/- for 6 months/S/M; N$2280/- for 1 year/ME; N$3800/- for 5 years/M)

(please contact the office): It is granted to a foreigner whose sole objective is to visit India for Missionary work and have assured financial standing. Application from foreign missionaries coming to work in new foreign missionary centres will be considered only if the society concerned has obtained permission from the Govt. of India for opening the centre, and the foreign missionary societies in India are recognized by National Christian Council of India. A sponsorship letter from a responsible official of the society.

MISCELLANEOUS INFORMATION: The duration of continuous stay in India, for each visit on a tourist visa/ business visa for a Namibian shall not exceed 90 days and registration not required. Validity of all visas is counted from the date of their issue.

If visa is for more than 180 days, and the visa applicant (student visa/business/intern etc.) has to stay continuously for more than 180 days, registration is compulsory within 14 days of first arrival in India. For extension of visa in New Delhi , MHA- Director (F), Lok Nayak Bhawan, 1st floor, Khan market, New Delhi-110003 may be contacted.

Applicants are requested NOT to finalize their travel plans before their applications have been accepted by the High Commission of India, Windhoek for issuing the required visa.

The time required for processing the visa applications depends upon the type of visa applied for. Visa applications should be submitted at least 10 days in advance, for foreigners it should be submitted at least 15 days in advance, applications will be received only when it is completed in all respects.

PLEASE NOTE

ELECTRONIC VISA (E-VISA)

Question – How do I apply for an E-visa to India?

Please note Electronic Visa is not handled by the Indian Missions abroad. HCI Windhoek has no role in the grant or refusal of E-visa. For more information about E-visa, please refer to website https://indianvisaonline.gov.in/evisa/tvoa.html and for more information, please contact their help desk.

E-visa help desk information
Contact number: +91 11 24300666
Email ID: indiatvoa@gov.in

E-visa payment help desk
SBI ePay +91 1800221401
(10.30 a.m. to 6.30 p.m. IST)
Axis +91-22-7131-2125/2126
(09.30 a.m. to 7.00 p.m IST)

PASSPORT / PCC / ATTESTATION / POWER OF ATTORNEY / OCI CARD / DRIVER’S LICENSE CONVERSION / BIRTH REGISTRATION / LIFE CERTIFICATE / DEATH CERTIFICATE APPLICATIONS

Fees

All fees are available in the ‘Consular Fees’ section. Kindly note that Visa Fees are excluding a N$ 40 fee (per application) for Indians and N$ 60 for foreigners that is paid towards the Indian Community Welfare Fund (ICWF).

PASSPORT REISSUE

 

If you will not be changing any details in the passport, the documents required are as follows:

•    Duly filled in and signed passport reissue Application Form

•    Print the form, sign (same signature as on your previous passport unless you would like to change your signature, of which you will need an additional document regarding the changes), bring the form to our office with the below documents

•    2x passport photos in the size 2 inches x 2 inches

•    Original passport

•    Photocopy of passport – first and last page on the same paper

•    Photocopy of Namibian visa status

•    Photocopy of last entry stamp into Namibia

•    Photocopy of proof of residence in Namibia

 

Additional documents required if changing any details in the passport:

 

•    Marriage certificate, if you would like to add spouse’s name

•    Indication of old and new signature, if you would like to change your signature

•    Proof of new address, if you would like to change your residential address

•    If you would like to make any changes on your passport, you must attach proof.

 

PASSPORT FOR MINOR

•    Duly filled in and signed passport Application Form

•    Both parents to fill in Annexure ‘D’

•    Applicant 2x passport photos in the size 2 inches x 2 inches

•    Child birth certificate

•    Parents’ valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Photocopy of mother & father marriage certificate

•    Photocopy of mother & father Namibian visa statuses

•    Photocopy of mother & father last entry stamps into Namibia (in passport)

•    Photocopy of proof of residence in Namibia

•    Mother & father police declaration/statement letter when PP is lost.

 

PCC 

Police Clearance Certificate (PCC) is issued to both Indian nationals and foreign nationals (in respect of their stay in India) for specific purpose as requested by the applicant.

 

Police Clearance Certificate (PCC) – Indian Passport Holders need to submit the following:

 

•    Duly correctly filled in and signed PCC Application Form - Indian Passport Holders*

•    2 (Two) recent photographs (2 X 2 inch) identical photographs showing frontal view of full face. Photographs should be in colour with white background with all applications.

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Valid Namibian visa status: Biometric card/Namibia Settlement status. Original + photocopy required

•    Photocopy of last entry stamp (in passport) into Namibia

•    Indian Address proof if change of address (The address on the online application form must match the address proof provided)

•    Marriage certificate (in case spouse name is not endorsed on the passport), if divorced, please attach the divorce certificate.

•    Photocopy of the proof of residence in Namibia which should match the address as specified in the application form.

 

Police Clearance Certificate (PCC) – Foreign Passport Holders need to submit the following:

•    Duly filled in and signed PCC Application Form - Namibian/foreign passport holders*

•    All Foreign passport holders need to submit their original passport along with the application

•    2 (Two) recent photographs (2 X 2 inch) identical photographs showing frontal view of full face. Photographs should be in color with white background with all applications.

•    NON Namibian Passport Holders need to provide copy of their valid Namibian visa status and photocopy of their last entry stamp (in passport) into Namibia

•    Photocopy of the proof of residence in Namibia which should match the address as specified in the application form.

•    Applicants who are foreign passport holders and who never held an Indian passport need to submit a self-attested photocopy page containing Indian visa/visas in their passports. If the applicant had the visa on their previous passport, kindly provide photocopy of the previous passport and Indian visa photocopies.

 

Police Clearance Certificate (PCC) – Foreign passport holders who previously held Indian passports need to submit any of the following:

•    Photocopy page containing valid Indian visas on their passports.

•    Photocopy of the OCI or PIO card (if the applicant holds the OCI or PIO card) OR

•    Photocopy of Indian passport surrender certificate (foreign passport holders who previously held an Indian passport are required to surrender their last held Indian passport at the nearest Indian Mission/Post and obtain an Indian passport surrender certificate).

 

ATTESTATION

 

•    Properly Filled in application form for Miscellaneous Consular services

•    Document(s) to be attested

•    Two passport photos in the size 2 inches x 2 inches

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper).

•    Valid Namibian visa status, Original + photocopy required

•    Photocopy of last entry stamp into Namibia

•    Photocopy of proof of residence in Namibia

 

POWER OF ATTORNEY

•    Properly Filled in application form for Miscellaneous Consular services

•    2x passport photos in the size 2 inches x 2 inches

•    Power of attorney document(s)

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    2 Witnesses will be required to be in attendance to sign the document(s)

•    Witnesses’ valid passport photocopy pages containing personal & family particulars (first and last page is required, on the same paper)

•    Witnesses’ visa status photocopies (if they are not Namibian)

 

OCI (Overseas Citizen of India)

•    Duly filled in and signed OCI Application Form

•    Full birth certificate

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper for each)

•    Photocopy of parents’ marriage certificate

•    Parents’ visa status in Namibia

•    Proof of address in Namibia

 

Namibian Driver's License Conversion – Confirmation letter 

In order for the High Commission of India to issue you with a confirmation letter verifying your driver's license, you would need to physically come to the High Commission of India and apply for this service. You will fill in a form here and must bring the following supporting documents:

•    2x passport photos in the size 2 inches x 2 inches

•    original passport

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Photocopy of Namibian visa status

•    Photocopy of last entry stamp into Namibia (in passport)

•    Photocopy of Indian driving license

•    Proof of residence in Namibia

•    Namibian Traffic register certificate

 

BIRTH REGISTRATION 

•    Duly filled in and signed Birth Registration Application Form

•    2x passport photos in the size 2 inches x 2 inches

•    Parents’ valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Photocopy of mother & father marriage certificate

•    Photocopy of mother & father Namibian visa statuses

•    Photocopy of mother & father last entry stamps into Namibia (in passport)

•    Photocopy of proof of residence in Namibia

•    An undertaking from both the parents, duly signed, that child has not taken Namibian/foreign nationality is to be enclosed

 

LIFE CERTIFICATE

•    Properly Filled in application form for Miscellaneous Consular services

•    2 passport photos in the size 2 inches x 2 inches

•    Applicant’s valid passport in original and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Valid Namibian visa status, Original + photocopy required

•    Photocopy of last entry stamp into Namibia

•    Photocopy of proof of residence in Namibia

 

DEATH CERTIFICATE

•    Properly Filled in application form for Miscellaneous Consular services

•    1 passport photos in the size 2 inches x 2 inches

•    Submit original Passport of the deceased for cancellation and photocopy pages containing personal & family particulars of the applicant (first and last page is required, on the same paper)

•    Photocopy of the passport of the informant (first and last page is required, on the same paper)

•    Photocopy of the Namibian death certificate

 

Please note: 

•    Annexures are available here:

 https://passportindia.gov.in/AppOnlineProject/online/annexureAffidavit

•    Miscellaneous form is available here: https://www.hciwindhoek.gov.in/pdf/AppliMisc.pdf

•    For the below services, All photocopies must be self-attested by the respective person or by both parents where the applicant is a minor

•    Kindly carry all originals of the supporting documents to the High Commission of India Windhoek submission centre for verification purpose

•    That this list if not exhaustive and does not guarantee the service. The High Commission of India Windhoek reserve the right to as for additional documents if required